ROADRUNNER HRC
CONSTITUTION
AND
BY-LAWS
AFFILIATED WITH
UNITED KENNEL CLUB, INC
"Conceived by Hunters for
Hunters"
AN INTERNATIONAL ORGANIZATION
CONSTITUTION AND BY‑LAWS
OF THE
ROADRUNNER
HUNTING RETRIEVER CLUB, INC.
July 19, 1998
PREAMBLE
The Breeders and Fanciers of Hunting Retrievers have organized themselves as the Roadrunner Hunting Retriever Club,
Inc. and are affiliated with the United Kennel Club, Inc. and the Hunting Retriever Club, Inc. for the express purpose of
advancing the principles of the Hunting Retriever Club, Inc., and the United Kennel Club, Inc. We will
work collectively toward the betterment of Hunting Retrievers as a whole and influence the breeding and training of better
Hunting Retrievers. Further, it is the purpose of this Club to support and protect our inherent rights
to own and bear arms, to hunt, and promote complimentary conservation and management of game birds and wildlife species
commonly pursued by the members of the Hunting Retriever Club, Inc.
ARTICLE I: NAME
The name of the Club shall be the Roadrunner Hunting Retriever Club Inc., hereinafter referred to
as the "Club", and the home office shall be the residence of the President.
The Club shall not be conducted nor operated for profit, and no part of any dues,
donations or other receipts, whether in the form of funds or merchandise, the remainder of, or the residue from them, shall
inure to the benefit of any member or individual.
ARTICLE II: OBJECTIVES
To create a closer relationship and encourage Cooperation‑operation between breeders, owners,
and fanciers of the Hunting Retriever by improving the breed beneficial to all concerned, in accordance with the Hunting Tests
set forth by the Hunting Retriever Club, Inc. and the United Kennel Club, Inc.
ARTICLE III: MEMBERSHIP
Any breeder, owner and/or fancier of Hunting Retrievers
regardless of sex, race, creed or color shall be eligible for membership in said organization.
New Members must be sponsored by at least one current member.
No vote is required.
Upon the written and signed
recommendation of a member, seconded by another and by a three‑fourths favorable vote by secret ballot at the annual
General Membership meeting, Life membership can be conferred upon an adult member of the Club who has rendered notable and
outstanding service to the Club. A Life member shall be entitled to all privileges of membership in the
organization without paying annual dues.
ARTICLE IV: DUES
The annual membership fee shall be due and payable January first of each year and shall be $25 per
Individual membership or $25 per family membership.
The Club is the collecting agent of Hunting Retriever Club, Inc. dues for remittance to the United Kennel Club, Inc.
All persons joining a member club are obligated to join the Hunting Retriever Club, Inc. The current
amount of those dues for US citizens is $20 per individual membership or $25 per family. The current amount
of those dues for foreign members is $25 per individual membership or $30 per family. These dues shall
be collected and remitted in the future as required by the Hunting Retriever Club, Inc.
Any member of the Club, who has not paid their dues by February 1st, becomes delinquent
and will be dropped from the membership roll until membership is renewed by full remittance of delinquent charges.
ARTICLE V: EXPULSION OF MEMBERS
Any member of the Club may be expelled for conduct by word,
deed, or act, detrimental to said Club, by a majority of the Board of Directors voting by secret ballot. Written
notice of this action must be sent to the expelled member within five days thereof.
Any member of the Club so expelled shall have the right to appeal to the membership
for reinstatement. The said appeal shall be filed in writing, with the Secretary of the Club, within seven
calendar days after said expulsion. The appeal for reinstatement shall be acted upon at the next General
Membership meeting. Reinstatement shall be granted upon a two‑thirds majority favorable vote of the
members present at the meeting, providing there is a quorum as required in Article VIII SECTION A. Voting on said appeal to be by secret ballot.
ARTICLE VI: DIRECTORS AND OFFICERS
The Board of Directors shall be comprised of but is not
limited to the President, Vice‑President, Secretary, and Treasurer, all of whom shall be voting members.
They must be members in good standing with HRC and UKC and shall be elected for two year terms at the Club's annual
meeting as provided in Article VII. The immediate Past President shall automatically become a fully privileged,
voting member of the Board of Directors, upon expiration of the term of office. General management of the
Club's affairs shall be entrusted to the Board of Directors.
The Club's officers, consisting of the President, Vice President, Secretary, Treasurer, and immediate
Past President, shall serve in their respective capacities to both the Club and it's meetings,
and the Board and it's meetings.
No member shall hold more than one office at a time other than Secretary/Treasurer if necessary, and no member shall
be eligible to serve more than two consecutive terms in the same office.
No member shall be eligible for nomination as an officer of the Club until they have been a member of HRC, Inc. and
the Club at least one year. This restriction may be waived if the member is transferring from another /U.K.C.
affiliated club. (Waived for the organizational officers) Also waive the necessity of a year’s membership in HRC/RHRC for the first set of officers following the “organizational
officers”.
The President of each Hunting Retriever Associated Club will be considered a Director of the Hunting Retriever Club,
Inc. provided the membership dues to Hunting Retriever Club, Inc. have been paid.
ARTICLE VII: THE
CLUB YEAR, ANNUAL MEETING, ELECTIONS
The Club's official year shall begin at the conclusion of the annual meeting and shall continue through the next
annual meeting.
The annual meeting shall
be held in the month of January, and bi‑annually, officers and directors for the ensuing two years shall be elected
from among those nominated. They shall take office immediately upon the conclusion of the meeting. All
retiring officers shall turn over to their successor all properties and records relating to that office within the seven days
immediately following the election. Notice of the new slate of officers must be provided to the HRC Secretary
and UKC within 10 working days after the election.
Not less than 120 days preceding the day on which an election will be held, the Board shall elect a Nominating Committee
consisting of three members and two alternates, not more than one of whom may be a member of the Board. The
Committee shall immediately notify the nominees and alternates of their selection. The Board shall name
a person to chair the committee, and it shall be his or her duty to call a committee meeting, which shall be held within 45
days.
(a)
The committee shall nominate one candidate for each office and after securing the consent of the nominees, report their nominations
to the Secretary in writing. In no case shall this notification be less than 60 days prior to the annual
meeting date.
(b) Upon receipt of the Nominating Committee's report, the Secretary shall, at least 30 days
prior to the annual meeting, notify each Club member in writing of the candidates nominated.
(c) Additional nominations
may be made at the annual meeting by any member in good standing, provided that the person(s) so nominated does not decline
when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, his
or her proposer shall present to the Secretary a written statement from the proposed candidate, signifying his or her willingness
to be a candidate.
(d) The candidate receiving the greatest number of votes for each office shall be declared elected.
Each member not delinquent per Article IV, SECTION
A, shall be entitled to one vote at any meeting of the Club at which they are present. Family memberships
are limited to two votes. Proxy and/or absentee ballot voting will not be permitted at any Club meeting,
Board meeting, or election.
ARTICLE VIII: MEETINGS
The meetings of the Club shall be held at such hour and place as may be designated by the Board of Directors.
Written notice of such meetings shall be mailed by the Secretary at least fourteen days prior to the date of the meeting.
The quorum for such meetings shall be thirty percent of the members in good standing.
Special Club meetings may be called by the President, or,
by majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board, and
shall also be called by the Secretary upon receipt of a petition signed by ten members of the Club who are in good standing.
Written notice must be made at least seven days prior to the meeting, and said notice shall state the purpose of the meeting
and no other club business may be transacted.
Meetings of the Board of Directors shall be held at such hour and place as may be designated by the
Board. Written notice of each such meeting shall be given by the Secretary at least seven days prior to
the date of the meeting. The quorum for such a meeting shall be a majority of the Board.
Special meetings of the Board may be called by the President,
and shall also be called by the Secretary upon receipt of a written request signed by at least three members of the Board.
Written notice of such meeting shall be mailed by the Secretary at least seven days prior to the date of the meeting.
Any such notice shall state the purpose of the meeting, and no other business shall be transacted. The
following order of business shall prevail at meetings of this Hunting Retriever Club, Inc.
ARTICLE IX: COMMITTEES
An Auditing Committee of three members shall be appointed by the President thirty
days prior to the annual meeting each year. It shall be the duty of the Auditing Committee to audit the
Treasurers accounts and to report at the annual meeting.
Other committees standing or special shall be appointed by the President, as the Club or Board of
Directors shall from time to time deem necessary, to carry on the work of the Club.
ARTICLE X: AFFILIATION
The Club shall be affiliated with the United Kennel Club,
Inc. and the Hunting Retriever Club, Inc. It is understood and agreed, that this Hunting Retriever Club
will not hold any events of any other Association or group on consecutive dates with an HRC/UKC event. All
Hunting Retriever Club, Inc. and United Kennel Club, Inc. rules and policies will be followed at all United Kennel Club licensed
hunts sponsored by this Club.
ARTICLE XI: DUTY OF OFFICERS AND DIRECTORS
PRESIDENT
The President serves as the presiding officer and spokesman of the Club. He/she shall preside over all meetings of
the membership and the Board of Directors. As executive and managerial head of the Club, he/she shall be
responsible for the preservation and maintenance of the highest principles of the Club. He shall have authority
to appoint any and all committees as he may deem necessary to carry out the business and interests of the Club. He/she shall
serve as an ex‑officio member of all committees except the Nominating Committee. As an ex‑officio
member of committees, the President has the same rights as the other committee members, but is not obligated to attend meetings
of the committees.
The incumbent serves as
administrative head of the Club and acts under the immediate direction of the Board of Directors or Assembly.
The President is responsible for the day to day administration of the Club between Board of Directors or General Membership
meetings. Where practical, he shall seek out input from the Directors and other officers before making
major decisions between meetings.
VICE‑PRESIDENT
The Vice‑President assists the President in directing, Cooperation‑coordinating and controlling activities
of the Club. The President and Vice‑President shall work closely together endeavoring to keep the
lines of communication open to insure the Vice‑President is kept well informed. The Vice‑President
shall serve in an advisory capacity to the President on issues needing consultation. The Vice‑President
succeeds to the presidential office on the absence, resignation, removal, death or disability of the President.
The Vice‑President is charged with the following responsibilities:
(a) Coordinate
all benefit and other special events sponsored by the Club.
(b) Chair the Annual Meeting Location Committee.
(c)
Assist in other responsibilities as requested by the President.
SECRETARY
The duties of the Secretary are:
(a) To keep a record of all the proceedings of the organization, usually called the minutes.
(b)
To keep the Clubs official membership roll including complete name, address, and phone number.
(c) To make minutes and records
available to members upon request.
(d) To be the receiver and distributor of all Club mailings and to notify members of meetings.
(e)
To maintain an adequate supply of forms and notices, all of which shall be furnished by the Club.
(f) To maintain record book(s)
in which minutes are recorded with any amendments to these documents properly recorded, and to have the current record books
on hand at every meeting.
(g) To preside in the absence of the President and Vice‑President at all meetings of the Club
with the same power vested in the President.
TREASURER
The incumbent shall collect and hold all funds belonging to the Club. He/she shall deposit same
in a bank approved by the Board of Directors and disburse them as bills are approved for payment. All drafts
on Club funds, exceeding one hundred dollars, will be countersigned by the President and approved by the Board of Directors.
The treasurer is required to keep current, as nearly as possible, a balance of Club funds at all times.
These records will be audited prior to the Annual General Membership meeting by an appointed Auditing Committee.
Additional interim reports will be made as needed.
The Treasurer must be bonded for a sum sufficient to protect the Club from loss. The
bond shall be the amount of the projected receipts annually. The bond will be paid for by the Club.
During the month of November, it shall be the
responsibility of the Treasurer to notify the members in writing that dues for the coming year are due.
VACANCIES
Any vacancies occurring on the Board or among the offices
during the year shall be filled until the next bi‑annual election, by a majority vote of all the then members of the
Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose;
except that a vacancy in the office of President shall be filled automatically by the Vice‑President, and the resulting
vacancy in the office of the Vice‑President shall be filled by the Board.
ARTICLE XII: AMENDMENTS
Amendments to the Constitution and Bylaws may be proposed
by the Board of Directors or by written petition addressed to the Secretary and signed by twenty percent of the membership
in good standing. Amendments proposed shall be promptly considered by the Board of Directors, and must
be submitted to the members with recommendations of the Board, by the Secretary for a vote within three months of the
date the petition was received by the Secretary.
Further, the Constitution and Bylaws may be amended
(with the exception of Article X) by a favorable vote of two‑thirds of the membership present, and voting, at any regular
or special meeting called for that purpose, provided the proposed amendments have been included in the notice of the meeting,
and there is a quorum present as provided in Article VIII. Notice of any change made to this Constitution
or By-Laws must be provided to the HRC and UKC for approval.
ARTICLE XIII: DISSOLUTION
The Club may be dissolved by written consent of no less than two‑thirds of
the members in good standing. In the event of the dissolution of the Club, other than for purposes of reorganization,
whether voluntarily, involuntarily, or by operation of law, after payment of the debts of the club, its property and assets
shall be given to a charitable organization for the benefit of Hunting Retrievers as shall be selected by the Board of Directors.
ARTICLE XIV: PARLIAMENTARY
PROCEDURE
Robert's Rules of Order
shall be accepted as a basis of Parliamentary procedure in meetings of the Club and it's Board of Directors
President:
_____________________________________________________________
Name
Signature
Date:________________________ HRC Membership #_____________
Vice President:_____________________________________________________________
Name
Signature
Date:________________________ HRC Membership #_____________
Secretary: _____________________________________________________________
Name
Signature
Date:________________________ HRC Membership #____________
Treasurer: ____________________________________________________________
Name
Signature
Date:________________________ HRC Membership #____________
