ROADRUNNER HRC
CONSTITUTION
AND
BY-LAWS
UNITED
KENNEL CLUB, INC
"Conceived
by Hunters for Hunters"
AN INTERNATIONAL
ORGANIZATION
CONSTITUTION AND BY‑LAWS
OF THE
ROADRUNNER
HUNTING RETRIEVER CLUB, INC.
July 19, 1998
PREAMBLE
The
Breeders and Fanciers of Hunting Retrievers have organized themselves
as the
Roadrunner Hunting Retriever Club, Inc. and are affiliated with the
United
Kennel Club, Inc. and the Hunting Retriever Club, Inc. for the express
purpose
of advancing the principles of the Hunting Retriever Club, Inc., and
the United
Kennel Club, Inc. We will work
collectively toward the betterment of Hunting Retrievers as a whole and
influence the breeding and training of better Hunting Retrievers. Further, it is the purpose of this Club
to support and protect our inherent rights to own and bear arms, to
hunt, and
promote complimentary conservation and management of game birds
and
wildlife species commonly pursued by the members of the Hunting
Retriever
Club, Inc.
ARTICLE I:
NAME
The name of the Club shall
be the Roadrunner Hunting
Retriever Club Inc., hereinafter referred to as the "Club", and the
home office shall be the residence of the President.
The Club shall not be
conducted nor operated for profit, and
no part of any dues, donations or other receipts, whether in the form
of funds
or merchandise, the remainder of, or the residue from them, shall inure
to the
benefit of any member or individual.
ARTICLE II:
OBJECTIVES
To create a closer
relationship and encourage Cooperation‑operation
between breeders, owners, and fanciers of the Hunting Retriever by
improving
the breed beneficial to all concerned, in accordance with the Hunting
Tests set
forth by the Hunting Retriever Club, Inc. and the United Kennel Club,
Inc.
ARTICLE III:
MEMBERSHIP
Any breeder, owner and/or
fancier of Hunting Retrievers
regardless of sex, race, creed or color shall be eligible for
membership in
said organization.
New Members must be
sponsored by at least one current
member. No vote is required.
Upon the written and
signed recommendation of a member,
seconded by another and by a three‑fourths favorable vote by secret
ballot at the annual General Membership meeting, Life membership can be
conferred upon an adult member of the Club who has rendered notable and
outstanding service to the Club. A
Life member shall be entitled to all privileges of membership in the
organization without paying annual dues.
ARTICLE IV:
DUES
The annual membership fee
shall be due and payable January
first of each year and shall be $25 per Individual membership or $25
per family
membership.
The Club is the collecting
agent of Hunting Retriever Club,
Inc. dues for remittance to the United Kennel Club, Inc.
All persons joining a member club are
obligated to join the Hunting Retriever Club, Inc.
The current amount of those dues for US
citizens is $20 per individual membership or $25 per family. The current amount of those dues for
foreign members is $25 per individual membership or $30 per family. These dues shall be collected and
remitted in the future as required by the Hunting Retriever Club, Inc.
Any member of the Club,
who has not paid their dues by
February 1st, becomes delinquent and will be dropped from the
membership roll
until membership is renewed by full remittance of delinquent charges.
ARTICLE V:
EXPULSION OF MEMBERS
Any member of the Club may
be expelled for conduct by word,
deed, or act, detrimental to said Club, by a majority of the Board of
Directors
voting by secret ballot. Written
notice of this action must be sent to the expelled member within five
days
thereof.
Any member of the Club so
expelled shall have the right to
appeal to the membership for reinstatement. The
said appeal shall be filed in
writing, with the Secretary of the Club, within seven calendar days
after said
expulsion. The appeal for
reinstatement shall be acted upon at the next General Membership
meeting. Reinstatement shall be granted
upon a
two‑thirds majority favorable vote of the members present at the
meeting,
providing there is a quorum as required in Article VIII SECTION A. Voting on said appeal
to be by secret ballot.
ARTICLE VI:
DIRECTORS AND OFFICERS
The Board of Directors
shall be comprised of but is not
limited to the President, Vice‑President, Secretary, and Treasurer, all
of whom shall be voting members.
They must be members in good standing with HRC and UKC and shall
be
elected for two year terms at the Club's annual meeting as provided in
Article
VII. The immediate Past President
shall automatically become a fully privileged, voting member of the
Board of
Directors, upon expiration of the term of office. General
management of the Club's affairs
shall be entrusted to the Board of Directors.
The Club's officers,
consisting of the President, Vice President,
Secretary, Treasurer, and immediate Past President, shall serve in
their
respective capacities to both the Club and it's
meetings, and the Board and it's meetings.
No member shall hold more
than one office at a time other
than Secretary/Treasurer if necessary, and no member shall be eligible
to serve
more than two consecutive terms in the same office.
No
member shall be
eligible for nomination as an officer of the Club until they have been
a member
of HRC, Inc. and the Club at least one year. This
restriction may be waived if the
member is transferring from another /U.K.C. affiliated club. (Waived for the organizational officers)
Also
waive the necessity of a year’s membership in HRC/RHRC for the first
set
of officers following the “organizational officers”.
The President of each
Hunting Retriever Associated Club will
be considered a Director of the Hunting Retriever Club, Inc. provided
the
membership dues to Hunting Retriever Club, Inc. have been paid.
ARTICLE VII:
THE
CLUB YEAR, ANNUAL MEETING, ELECTIONS
The Club's official year
shall begin at the conclusion of
the annual meeting and shall continue through the next annual meeting.
The annual meeting shall
be held in the month of January,
and bi‑annually, officers and directors for the ensuing two years shall
be elected from among those nominated. They shall take office
immediately upon
the conclusion of the meeting. All
retiring officers shall turn over to their successor all properties and
records
relating to that office within the seven days immediately following the
election. Notice of the new slate
of officers must be provided to the HRC Secretary and UKC within 10
working
days after the election.
Not less than 120 days
preceding the day on which an
election will be held, the Board shall elect a Nominating Committee
consisting
of three members and two alternates, not more than one of whom may be a
member
of the Board. The Committee shall
immediately notify the nominees and alternates of their selection. The Board shall name a person to chair
the committee, and it shall be his or her duty to call a committee
meeting,
which shall be held within 45 days.
(a) The committee shall
nominate one candidate for each
office and after securing the consent of the nominees, report their
nominations
to the Secretary in writing. In no
case shall this notification be less than 60 days prior to the annual
meeting
date.
(b) Upon receipt of the
Nominating Committee's report, the
Secretary shall, at least 30 days prior to the annual meeting, notify
each Club
member in writing of the candidates nominated.
(c) Additional nominations
may be made at the annual meeting
by any member in good standing, provided that the person(s) so
nominated does
not decline when their name is proposed, and provided further that if
the
proposed candidate is not in attendance at this meeting, his or her
proposer
shall present to the Secretary a written statement from the proposed
candidate,
signifying his or her willingness to be a candidate.
(d) The candidate
receiving the greatest number of votes for
each office shall be declared elected.
Each member not delinquent
per Article IV, SECTION A, shall
be entitled to one vote at any meeting of the Club at which they are
present. Family memberships are
limited to two votes. Proxy and/or
absentee ballot voting will not be permitted at any Club meeting, Board
meeting, or election.
ARTICLE VIII:
MEETINGS
The meetings of the Club
shall be held at such hour and
place as may be designated by the Board of Directors.
Written notice of such meetings shall be
mailed by the Secretary at least fourteen days prior to the date of the
meeting. The quorum for such
meetings shall be thirty percent of the members in good standing.
Special Club meetings may
be called by the President, or, by
majority vote of the members of the Board who are present and voting at
any
regular or special meeting of the Board, and shall also be called by
the
Secretary upon receipt of a petition signed by ten members of the Club
who are
in good standing. Written notice must be made at least seven days prior
to the
meeting, and said notice shall state the purpose of the meeting and no
other
club business may be transacted.
Meetings of the Board of
Directors shall be held at such
hour and place as may be designated by the Board. Written
notice of each such meeting
shall be given by the Secretary at least seven days prior to the date
of the
meeting. The quorum for such a meeting shall be a majority of the Board.
Special meetings of the
Board may be called by the
President, and shall also be called by the Secretary upon receipt of a
written
request signed by at least three members of the Board.
Written notice of such meeting shall be
mailed by the Secretary at least seven days prior to the date of the
meeting.
Any such notice shall state the purpose of the meeting, and no other
business
shall be transacted. The following
order of business shall prevail at meetings of this Hunting Retriever
Club,
Inc.
1. Call
to Order
2. Roll Call of Officers and Directors
3. Reading and Approval of the Minutes
4. Report of Committees
5. Report of Officers
6. Old Business
7. New Business
8. Introduction of New Officers (if
applicable)
9. Presentation of Special Awards (if
applicable)
10. Adjournment
ARTICLE IX:
COMMITTEES
An Auditing Committee of
three members shall be appointed by
the President thirty days prior to the annual meeting each year. It shall be the duty of the Auditing
Committee to audit the Treasurers accounts and to report at the annual
meeting.
Other committees standing
or special shall be appointed by
the President, as the Club or Board of Directors shall from time to
time deem
necessary, to carry on the work of the Club.
ARTICLE X:
AFFILIATION
The Club shall be
affiliated with the United Kennel Club,
Inc. and the Hunting Retriever Club, Inc.
It is understood and agreed, that this Hunting Retriever Club
will not
hold any events of any other Association or group on consecutive dates
with an
HRC/UKC event. All Hunting
Retriever Club, Inc. and United Kennel Club, Inc. rules and policies
will be
followed at all United Kennel Club licensed hunts sponsored by this
Club.
ARTICLE XI:
DUTY
OF OFFICERS AND DIRECTORS
PRESIDENT
The
President serves as the presiding officer and spokesman of the Club.
He/she
shall preside over all meetings of the membership and the Board of
Directors. As executive and
managerial head of the Club, he/she shall be responsible for the
preservation
and maintenance of the highest principles of the Club.
He shall have authority to appoint any
and all committees as he may deem necessary to carry out the business
and
interests of the Club. He/she shall serve as an ex‑officio member of
all
committees except the Nominating Committee. As
an ex‑officio member of
committees, the President has the same rights as the other committee
members,
but is not obligated to attend meetings of the committees.
The incumbent serves as
administrative head of the Club and
acts under the immediate direction of the Board of Directors or
Assembly. The President is responsible for
the day
to day administration of the Club between Board of Directors or General
Membership meetings. Where
practical, he shall seek out input from the Directors and other
officers before
making major decisions between meetings.
VICE‑PRESIDENT
The
Vice‑President assists the President in directing,
Cooperation‑coordinating
and controlling activities of the Club.
The President and Vice‑President shall work closely together
endeavoring to keep the lines of communication open to insure the
Vice‑President
is kept well informed. The Vice‑President
shall serve in an advisory capacity to the President on issues needing
consultation. The Vice‑President
succeeds to the presidential office on the absence, resignation,
removal, death
or disability of the President. The
Vice‑President is charged with the following responsibilities:
(a)
Coordinate
all benefit and other special events sponsored by the Club.
(b) Chair the Annual
Meeting Location Committee.
(c) Assist in other
responsibilities as requested by the
President.
SECRETARY
The
duties of the Secretary are:
(a) To keep a record of
all the proceedings of the
organization, usually called the minutes.
(b) To keep the Clubs
official membership roll including
complete name, address, and phone number.
(c) To make minutes and
records available to members upon
request.
(d) To be the receiver and
distributor of all Club mailings
and to notify members of meetings.
(e) To maintain an
adequate supply of forms and notices, all
of which shall be furnished by the Club.
(f) To maintain record
book(s) in which minutes are recorded
with any amendments to these documents properly recorded, and to have
the
current record books on hand at every meeting.
(g) To preside in the
absence of the President and Vice‑President
at all meetings of the Club with the same power vested in the President.
TREASURER
The
incumbent shall collect and hold all funds belonging to the Club. He/she shall deposit same in a bank
approved by the Board of Directors and disburse them as bills are
approved for
payment. All drafts on Club funds,
exceeding one hundred dollars, will be countersigned by the President
and
approved by the Board of Directors.
The treasurer is required to keep current, as nearly as
possible, a
balance of Club funds at all times.
These records will be audited prior to the Annual General
Membership
meeting by an appointed Auditing Committee. Additional
interim reports will be made
as needed.
The Treasurer must be
bonded for a sum sufficient to protect
the Club from loss. The bond shall
be the amount of the projected receipts annually. The
bond will be paid for by the Club.
During the month of
November, it shall be the responsibility
of the Treasurer to notify the members in writing that dues for the
coming year
are due.
VACANCIES
Any vacancies occurring on
the Board or among the offices
during the year shall be filled until the next bi‑annual election, by a
majority vote of all the then members of the Board at its first regular
meeting
following the creation of such vacancy, or at a Special Board Meeting
called
for that purpose; except that a vacancy in the office of President
shall be
filled automatically by the Vice‑President, and the resulting vacancy
in
the office of the Vice‑President shall be filled by the Board.
ARTICLE XII:
AMENDMENTS
Amendments to the
Constitution and Bylaws may be proposed by
the Board of Directors or by written petition addressed to the
Secretary and
signed by twenty percent of the membership in good standing. Amendments proposed shall be promptly
considered by the Board of Directors, and must be submitted to the
members
with recommendations of the Board, by the Secretary for a vote within
three
months of the date the petition was received by the Secretary.
Further, the Constitution
and Bylaws may be amended (with
the exception of Article X) by a favorable vote of two‑thirds of the
membership present, and voting, at any regular or special meeting
called for
that purpose, provided the proposed amendments have been included in
the notice
of the meeting, and there is a quorum present as provided in Article
VIII. Notice of any change made to this
Constitution or By-Laws must be provided to the HRC and UKC for
approval.
ARTICLE XIII:
DISSOLUTION
The Club may be dissolved
by written consent of no less than
two‑thirds of the members in good standing. In
the event of the dissolution of the
Club, other than for purposes of reorganization, whether voluntarily,
involuntarily, or by operation of law, after payment of the debts of
the club,
its property and assets shall be given to a charitable organization for
the
benefit of Hunting Retrievers as shall be selected by the Board of
Directors.
ARTICLE XIV:
PARLIAMENTARY PROCEDURE
Robert's Rules of Order
shall be accepted as a basis of
Parliamentary procedure in meetings of the Club and it's Board of
Directors
President:
_____________________________________________________________
Name
Signature
Date:________________________
HRC
Membership #_____________
Vice
President:_____________________________________________________________
Name
Signature
Date:________________________
HRC
Membership #_____________
Secretary:
_____________________________________________________________
Name
Signature
Date:________________________
HRC
Membership #____________
Treasurer:
____________________________________________________________
Name
Signature
Date:________________________ HRC Membership #____________